For guidelines on how to catalogue multimedia items please refer to the relevant crib sheet.
All music CDs and cassettes are stored in a metal filing cabinet on the ground floor near the Service Desk.
They are not classified using Dewey but instead use the publisher number given in the 028 field of the bibliographic record. Note that there is a space between the letters and the following numbers.
e.g. LCD 1013, KOCH 310272, JMCD 001, LOLA 001.
If there is no publisher number make one up using the first four letters from the main entry name in the bibliographic record, followed by the numbers 001. If there is more than one item by the same person then continue building the numerical sequence, i.e. 002, 003, 004...
e.g. STUR 001
Write the shelving sequence, bib. id and class number on the CD sleeve.
In the item record:
|Music CDs||Music Cassettes|
|Shelf mark - sequence code|| MUSM|
|Item type|| Loan|
Other multi-media itemsEdit
All other multi-media items are catalogued using Dewey.
The codes for multi-media items in the item record are:
|Non-music CDs||Non-music Cassettes||CD-ROM||DVD-ROM||DVD(Film)||Videos|
|Shelf mark - sequence code||MCD |
|Item type||Loan |
* microfilms (reels) * microfiches (flat sheets)
|Microfiche-Normal *1||Microfilm-Normal *1|| Microform-HSM |
(decided by Pattie Punch)
|Microfilm - Modern newspapers *1,2|
|Shelf mark - sequence code||MIC |
|MICR (Microfilms)|| HSM |
(Historical Source Material)
| IC |
|Item type||NFL |
(Not for loan)
|NFL|| Loan |
(Normal) / NFL
(Not for loan)
| MF |
| FC |
| MF |
Remember to write the title, and range of dates clearly on the top of microfilm boxes.
*1 These are shelved alphabetically rather than using Dewey. They do not get a suffix.
*2This includes modern & current newspapers, & educational supplements. Many of these are now held electronically instead.
If a pack or a book accompanied by a cd is assigned to TRC then treat as a PACK. These are then shelved together in the Teaching Resource Centre on the second floor in pamphlet boxes.
Use the following codes in the item record:
|Shelf mark - sequence code||TRC|
|Item type|| Loan |
|Format|| PK |
If the pack is not assigned to TRC then:
- Treat each part as a separate item and use the appropriate code. If one of the items is a book and the second is a cassette, then treat the first as a book and the second as a cassette. Use the codes given above to classify them as such.
- Attach both items to the SAME bibliographic record.
- Using the p-touch label machine print out either 'CD available' or 'Cassette available' and attach it to the top right hand corner of the front cover of the book.
CDB 09:20, 22 January 2009 (UTC)